Reservelogix Reservation Features List |
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| General Features and Selling Points | |
| Fully functional online reservation system and easy to use Admin Interface |  |
| Each user is a guest, registered user or member with privileges (member module required) | |
| Highly functional photo album that dynamically creates thumbnail picture page from past events | |
| Random rotating pictures from the photo album directory placed on every page | |
| Free Newsletter Signup - integrated with offsite Newsletter Mangers | |
| Seamless Integration - Booking system configured to match your website's look and feel. | |
| No large upfront capital investment. Discounts if we are your complete web hosting solution | |
| Booking Engine Security - Hosted on SSL typically as reserve.yourdomain.com or secure.yourdomain.com | |
| Software as Service, hosted solution means access to ongoing upgrades and new features & functions. | |
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Front End System- Customer Experience |
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| Event Page | |
| Events are sorted by date but highlighted by color according to type of event - Multi-day trip with Deposit or a One day event with one time fee. (can be free) | |
| Ability to GO TO Calendar View and see all events at a monthly/weekly/daily glance . Events Sortable by type (like Golf, Cruise, Beach, etc) | |
| Automatic events removal after start date passes | |
| Member pricing only appears if membership module on. | |
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| Booking Process | |
| A MULTITUDE OF ROOMATE and Payment Options REGARDLESS if they know their roommate or not. Guests who haven't payed have invitations sent to them automatically to "invite them to pay". See Screenshot | |
| Very Extensive Registration process for Registrants. See Screenshot | |
| Order Multiple one-time FEE Events from one page. See Screenshot | |
| All ZERO dollar events pass right to an EVITE type RSVP page. See Screenshot | |
| Discount codes can be used based on percentage or flat dollar amount | |
| International travel automatically brings up Passport and Citizenship form fields. | |
| Additional customer info optional such as interests, birth date, phone numbers, & referral.. | |
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| Payment System | |
| Initial Payment - Deposit OR Full amount for yourself and ANY number of additional guests per room/cabin/unit | |
| PROGRESS Payments - After initail reservation, pay any amount after for yourself and additional guests in your room/cabin/unit | |
| Payment options include - Pay Pal, Credit Cards, Check or Bypass code. See Screenshot | |
| If use our Gateway, reoccurring or subscription payments can be automatically charged to the customers credit card. Payments are calculated on the fly and divided up equally on a monthly basis until the registration deadline is reached! | |
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| Customer Profile / Trip Management | |
| Guests can edit their own contact details, passwords, etc. | |
| Trip Manager is EXACTLY like the REGISTRATION PAGE for familiarity. Easily update guest AND roommate information and make payments for ANY guests in your room. Trip PROFILE changes done by user update guest profile and alert Administrator during substitute roommate changes. | |
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MEMBERSHIP MODULE* |
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| Member Area - Exclusive password protected area | |
| Membership Module - Give an exclusive rate to members for each price that is available on each individual trip | |
| Admin sets the option to choose from ONE membership only or multiple membership types | |
| Ability to create memberships based on weekly, monthly or yearly expiration dates. Offer a variety of different membership levels and different costs. | |
| Code trips and events as available to ONLY certain membership levels | |
| Members can edit their own member details, passwords, etc. | |
| Separate pricing schemes for new members and renewals | |
| Time-sensitive percent discount can be applied to new membership prices | |
| Automatic email notice is sent out 15 and 30 days away from membership expiration. | |
| Member expiration renewal alert when they are expired and try to register for event | |
Administration & Back End Area |
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| System Wide On-the-fly Configurations - For Varying Reservation Models | |
| Ability to use JUST the reservation system or use one of our turnkey websites with content management features. May transfer your whole website for a discount. Rest assured you are working with a technology leader as the founders have 15 years of web design and web hosting experience. | |
| Easy setup configurations can be done in just a couple of hours | |
| Grace Period - Adjustment - No. of days beyond the registration deadline that the customer can actually book | |
| All Deposits Due to Hold Room - IF Off, partial deposits allow rooms to still be in saleable inventory. | |
| Roommate Visibility - IF On and guest is in Trip management they will SEE who their roommates are | |
| Roommate Matching Service - IF On, the users choose this option to have Tour Operator find roommates | |
| Show Event Details - IF Off, Non-registered users cannot see location of event. Prevents party crashers | |
| Room Number Selection - IF On, Guest chooses ROOM Number | |
| Choose Partial Rooms - IF On, guest can place themselves in a partially full room. Great for automatic roommate matching. | |
| Capture CC - If Off, credit cards are captured for later hand processing (at gateway or terminal) | |
| Optional FREE Webstore preloaded with name brand products to generate up to 10% additional revenue. | |
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| Other System wide Features | |
| Ability to EDIT 90% of all System Data Tables. Powerful "spreadsheet" format with many features. Sort and search capabilities act as dynamic reporting. |
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| User Rights - Varying level of Administration rights | |
| Powerful Search capabilities along with power searches on each table using (not, is, contains, LT, GT, etc.) | |
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| Event Specific | |
| Maintain any number of activities, events, classes, trips, excursions, parties, outings, free socials, etc. | |
| Administrator OR EVENT HOST can print a list of attendees for any selected event. | |
| Easy one-click email to all the guests registered for an event | |
| Many ADDITIONAL fields NOT found in other systems - Different Registration and Cancellation deadlines, wait list once full, HOST assignments, add on items or surcharge support, even separate terms and conditions per event. | |
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| Banner Ad Server | |
Full banner server with multiple banners types - landscape and portrait |
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Banners rotate based on a weighting system and are removed once reach the max impression threshold |
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Add banners, change display weights and impression threshold in administration area |
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| Email Newsletter | |
| Administrator can email individuals or the attendees of an event/trip as a group | |
| Internal* OR Integrated with Streamsend or other E-Newsletter Managers. (most have API we can integrate with). Records added on every guest profile creation. | |
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| Membership Management | |
| Add/Edit/Delete Members from Management area | |
| Accept online subscription payments | |
| Separate New/Renewal prices from a changeable database value. | |
| Member expiration renewal option when they try to use member pricing | |
| Time Sensitive percentage discount applied to new membership prices | |
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| Members/Customers Management | |
| Administrator control to add, delete, query and edit records | |
| Produce a report / listing of members that fit specified search criteria | |
| Export member list to word processor or spreadsheet | |
| Customer info includes main information, interests, birth date, phone numbers, referral, etc... | |
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| Event/Trip Management | |
| Add events in admin area. Events reflected on specialized event page. Events are removed after date passes | |
| Members can register for events online. Online registration built around ITransact gateway system for real time credit card transactions. Free events bypass credit card system. | |
| Administrator can print a list of attendees to any selected event. All failed credit card attempts are shown as well as successful transactions. | |
| Code Events into specific CATEGORY types to distinguish them on the Events page, also becomes SORTABLE on Calendar View | |
| Add any number of predetermined add on costs or excursions to any trip | |
| Administrator OR EVENT HOST can print a list of attendees to any selected event. All failed credit card attempts are shown as well as successful transactions. | |
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| Affiliate Marketing/Tracking | |
| Track Affiliates by Discount or Promo Code. | |
| Affiliate Report goes out to the affiliate every time a reservation is made. Immediate rewards!. | |
| Affiliate codes double as Discount Code (Percentage or Flat amount) | |
| Corresponding Affiliate displayed on completed reservations report | |
| View affiliate reports booking totals and email them immediately | |
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| Room Management/Reports | |
| Each Trip can have multiple "classes" of rooms. Each class can have an unlimited number of rooms. Bulk room insert utility to add 1000's a rooms at once. | |
| Room numbers can be assigned. Users can even choose these room numbers in the booking process. | |
| Room Class Report - Each Class of rooms has booked and availability numbers based on rooms and guests totals. | |
| Room Manifest Report - Guest assignments along with the ability to MOVE GUESTS to other rooms | |
| Delete rooms right from the room manifest report, can't delete rooms that aren't empty | |
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| Registration Management/Reports | |
| Per Trip/Event Reports include: all registrations report, availability per "room class" report, and room manifest report. | |
| Dynamic reporting - data hyperlinks for various other important drill down reports and other actions (email balance to guest) | |
| Ability to see all reservations and click over to "manage trip" reservation page that the client or guest would see. Edit reservation data right on that "manage trip" page. | |
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| Accounting Tools | |
| Revenue collected and due totals calculated for each trip | |
| Enter Expenses and see Profit margin for each trip | |
| Trip costing Calculator - Determine profit margins BEFORE you enter in each trip! See Demo | |
| Invoice Customers an HTML version of their payments and balance. Includes their room assignment and specific instructions. | |
| Content and Correspondence Management | |
| Edit all content only pages with our special online HTML WYSIWYG Editor | |
| Edit majority of the email correspondences, notices, agreements, and registration policies. | |
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| * Additional fee for these services |
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